SECTION 51 MANUAL FOR 
Marquest international cc.
CONTENTS
A.	INTRODUCTION TO MarQuest International CC.
B.	PARTICULARS IN TERMS OF THE SECTION 51 MANUAL
1.	Contact details [Section 51(1)(a)] 
2.	The section 10 Guide on how to use the Act  [Section 51(1)(b)]
3.	Records available in terms of any other legislation [Section 51(1)(d)]
4.	Access to the records held by the private body in question [Sections 51(1)(c) and 51(1)(e)] 
4.1.	The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2) [Section 51(1)(c)]
4.2.	Records that may be requested [Section 51(1)(e)]
4.3.	The request procedures
5.	Other information as may be prescribed [Section 51(1)(f)]
6.	Availability of the manual [Section 51(3)]
1.	
Introduction to MarQuest International CC.
(In this opening paragraph a very brief description of the core business is needed in order to provide a quick reference source.)
2.	PARTICULARS IN TERMS OF THE SECTION 51 MANUAL
2.1.	Contact details [Section 51(1)(a)]
MarQuest International CC.
Contact Person	:	Pieter Mulder	
Postal Address	:	 MarQuest International CC.	
		PO Box 50601	
		Randjesfontein	
		1683	
			
Physical Address	:	353/2 Olifantsfontein Rd	
		Glen Austin AH	
		1685	

Telephone	:	+27 87 806 2883	
Facsimile	:	+27 86 668 5596	
E-Mail	:	info@marquest.co.za	
2.2.	The section 10 Guide on how to use the Act  [Section 51(1)(b)]
2.2.1.	The Guide will be available from the South African Human Rights Commission by not later than August 2004. Please direct any queries to:  
The South African Human Rights Commission: PAIA Unit
The Research and Documentation Department
Postal address:	Private Bag 2700
Houghton
2041
Telephone:		+27 11 484-8300
Fax:			+27 11 484-7146
Website: 		www.sahrc.org.za
E-mail:		PAIA@sahrc.org.za
3.	Records available in terms of any other legislation [Section 51(1)(d)]
3.1.	The following legislation is applicable:
3.1.1.	Basic Condition of Employment Act, No. 75 of 1997
3.1.2.	Compensation for Occupational Injuries and Health Diseases Act, No. 130 of 1993
3.1.3.	Copyright Act, No. 98 of 1978
3.1.4.	Employment Equity Act, No. 55 of 1998
3.1.5.	Finance Act, No. 35 of 2000
3.1.6.	Financial Services Board Act, No. 97 of 1990
3.1.7.	Income Tax Act, No. 95 of 1967
3.1.8.	Labour Relations Act, No. 66 of 1995
3.1.9.	Occupational Health & Safety Act, No. 85 of 1993
3.1.10.	Regional Services Councils Act, No. 109 of 1985
3.1.11.	Unemployment Insurance Act, No. 63 of 2001
3.1.12.	Value Added Tax Act, No. 89 of 1991
4.	Access to the records held MarQuest International CC. [Sections 51(1)(c) and 51(1)(e)] 
4.1.	The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2) [Section 51(1)(c)]
4.1.1.	None Applicable at this time.
4.2.	Records that may be requested. A description of the subjects of the records held by the body and the categories in which these subjects are classed [Section 51(1)(e)]
4.2.1.	It must be borne in mind that in terms of the Act, access to information may be refused on the following grounds:
•	Privacy of a Third Party who is natural person.
•	Commercial information of a third party.
•	Confidential information of a third party.
•	Safety of individuals and protection of property.
•	Records privileged from production in legal proceedings.
•	Commercial information of MarQuest International CC.
•	Research information of third party
•	Research information of MarQuest International CC.
There are exceptions to every ground listed here. The procedure in the Act to give access to information is designed to determine the circumstances in which said exceptions would apply.
4.2.2.	Human Resources Records
4.2.2.1	These records refer to any person who works for or provides services to or on behalf of MarQuest and receives or is entitled to receive any remuneration and any other person who assists in carrying out or conducting the business of MarQuest. These records include the following:
•	Any personal records provided to MarQuest by its personnel;
•	Any records that a third party has provided to MarQuest about any of their personnel.
•	Conditions of employment and other personnel related contractual and quasi legal records
•	Internal evaluation records
•	Internal policies, standards and procedures
•	Medical aid scheme rules
•	Remuneration records and
•	Other internal records and correspondence.

4.2.3.	Customer related records
4.2.3.1	A Customer includes any natural or juristic entity that purchases products or receives services from MarQuest. Customer related information includes, but is not limited to, the following:
•	Any records a customer has provided to a third party acting for or on behalf of MarQuest
•	Any records a third party has provided to MarQuest
•	Records created by or within MarQuest pertaining to the Customer, including transactional records.
4.2.4.	MarQuest International CC. records
4.2.4.1	The following are considered to include, but are not limited to records, which pertain to MarQuest’s own affairs:
•	Financial records
•	Internal Audit records
•	Operational records
•	Technical records
•	Purchasing records
•	Contracts
•	Property Information
•	Databases
•	Information Technology
•	Marketing records
•	Internal Correspondence
•	Product Records
•	Statutory Records
•	Internal policies and procedures
•	Records held by officials of MarQuest
4.2.5.	Other Parties
4.2.5.1	MarQuest may possess records pertaining to other parties, including without limitation, contractors, suppliers, associate companies, joint venture companies, and service providers. Alternatively, such other parties may possess records that can be said to belong to MarQuest. The following listed records fall under the scope of this category;
•	Personnel, customer or MarQuest’s records which are held by another party as opposed to being held by MarQuest; and
•	Records held by MarQuest pertaining to other parties, including but without limitation, financial records, correspondence, contractual records, records provided by the other party, and records third parties have provided about the contractors or suppliers.
4.3.	The request procedures.
4.3.1.	Form of request:
•	The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
•	The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
•	The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
•	If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].
4.3.2.	Fees:
4.3.2.1	A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
•	The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
•	The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
•	After the head of the private body has made a decision on the request, the requester must be notified in the required form.
•	If the request is granted then a further access fee must be paid for the search, reproduction, and preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
5.	Other information as may be prescribed [Section 51(1)(f)]
5.1.	The Minister of Justice and Constitutional Development has not made any regulations in this regard.
6.	Availability of the manual [Section 51(3)]

6.1.	The manual is available for inspection at the Offices of the South African Institution of Civil Engineering free of charge; and copies are available with the South African Human Rights Commission, in the Government Gazette and on the SAICE website.